At the start of any relationship—whether it be with a client, a vendor or even a significant other—discovering the best communication method for that person is crucial. It’s what ensures a healthy relationship for both parties and builds trust for the duration of that relationship.
When it comes to our clients, we want them to feel valued and taken care of. That’s why we always respond to emails, calls or text messages in a timely manner. In fact, we have an internal client services policy that requires us to respond within 2-4 business hours. We never want our clients to have to follow up with us or wonder what we are doing to further their business. Our goal is to provide them with as much information as they need about our tactics and strategies before they have the chance to ask.
Before we are too quick to reply, though, we always strive to answer the following questions:
Are we answering their needs?
We aim to be strategic with each response. Our communications should be productive, beneficial and efficient. We understand clients don’t have time to waste during the workday.
Are we strategizing for the future?
The client’s best interests are always at the forefront of our minds. Rather than thinking only on the present matter at hand, we think about results and future opportunities when assisting the client.
Are we going the extra mile to avoid additional work on the client’s end?
We’re always going to provide the client with all of the necessary information needed for their reference or review. For example, rather than asking them to refer to an email I sent two weeks ago, we simply remind them of our past conversation so they are not forced to dig through their old emails. The last thing we want to do is ask our clients to go the extra mile – that’s what we’re here for!
At the end of the day, we want nothing more than to make our clients happy and their jobs a little less stressful. We love that we have developed strong, long-standing relationships with our clients as a result of our clear, quick communication methods and we will continue to do our best to keep them coming back.